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| 28. |
(1). |
Except
where the nature of the business proposed to be dealt
with
at a general meeting requires a special resolution of
the association, the secretary shall, at least 14 days
before the date fixed for the holding of the general meeting,
cause to be sent by pre-paid post to each member at the
member's address appearing in the register of members
and to each affiliated club, a notice specifying the place
date and time of the meeting and the nature of the business
proposed to be transacted at the meeting. |
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(2) |
Where
the nature of the business proposed to be dealt with at
a general meeting requires a special resolution of the
association, the secretary shall, at least 21 days before
the date fixed for the holding of the general meeting,
cause notice to be sent to each member and each affiliated
club in the manner provided in clause (1) specifying,
in addition to the matter required under clause (1), the
intention to propose the resolution as a special resolution. |
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(3) |
No
business other than that specified in the notice convening
a general meeting shall be transacted at the meeting except,
in the case of an annual general meeting, business which
may be transacted pursuant to rule 26 (2). |
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(4) |
A
member desiring to bring any business before a general
meeting may give notice in writing of that business to
the secretary who shall include that business in the next
notice calling a general meeting given after receipt of
the notice from the member. |
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| Procedure |
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| 29. |
(1) |
No
item of business shall be transacted at a general meeting
unless a quorum of members entitled under these rules
to vote is present during the time the meeting is considering
that item. |
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(2) |
At
least three of those persons present in person (being
members entitled under these rules to vote at a general
meeting) constitute a quorum for the transaction of the
business of a general meeting. |
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(3) |
If
within half an hour after the appointed time for the commencement
of a general meeting a quorum is not present, the meeting
if convened upon the requisition of members shall be dissolved
and in any other case shall stand adjourned to the same
day in the following week at the time and (unless another
place is specified at the time of the adjournment by the
person presiding at-the meeting or communicated by written
notice to members given before the day -to which the meeting
is adjourned) at the same place. |
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(4) |
If
at the adjourned meeting a quorum is not present within
half an hour after the time appointed for the commencement
of the meeting, the members present (being not less than
three (3)) shall constitute a quorum. |
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| Presiding
Member |
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| 30. |
(1) |
The
president or, in the president's absence, the vice-president,
shall preside as chairperson at each general meeting of
the association. |
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(2) |
If
the president and the vice-president are absent from a
general -meeting or unwilling to act, the members present
shall elect one of their number to preside as chairperson
at the meeting. |
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| Adjournment |
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| 31. |
(1) |
The
chairperson of a general meeting at which a quorum is
present may, with the consent of the majority of members
present at the meeting, adjourn the meeting from time
to time and place to place, but no business shall be transacted
at an adjourned meeting other than the business left-unfinished
at the meeting at which the adjournment took place. |
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(2) |
Where
a general meeting is adjourned for fourteen (14) days
or more, the secretary shall give written or oral notice
of the adjourned meeting to each member and each affiliated
club of the association stating the place, date and time
of the meeting and the nature of the business to be transacted
at the meeting. |
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(3) |
Except
as provided in clauses (1) and (2), notice of an adjournment
of a general meeting or of the business to be transacted
at an adjourned meeting is not required to be given. |
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| Making
of Decisions |
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| 32. |
(1) |
A
question arising at a general meeting of the association
shall be determined on a show of hands and, unless-before
or on the declaration of the show of hands a poll is demanded,
a declaration by the chairperson that a resolution has,
on a show of hands, been carried or carried unanimously
or carried by a particular majority or lost, or an entry
to that effect in the minute book of the association,
is evidence of the fact without proof of the number or
proportion of the votes recorded in favour of or against
that resolution. |
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(2) |
At
a general meeting of the association, a poll may be demanded
by the chairperson or by not less than three (3) members
present in person or by proxy at the meeting. |
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(3) |
Where
a poll is demanded at a general meeting, the poll shall
be taken |
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(a). |
immediately
in the case of a poll which relate-s to the election of
the chairperson of the meeting or to the question of an
adjournment; or |
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(b) |
in
any other case, in such manner and at such time before
the close of the meeting as the chairperson directs, |
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and
the resolution of the poll on the matter shall be deemed
to be the resolution of the meeting on that matter. |
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| Special
Resolution |
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| 33. |
(1) |
A
resolution of the association is a special resolution
if - |
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(a) |
it
is passed by a majority which comprises not less than
three quarters of such members as, being entitled under
these rules so to do, vote in person or by proxy at a
general meeting of which not less than twenty one (21)
days, written notice specifying the intention to propose
the resolution as a special resolution was given in accordance
with these rules; or |
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(b) |
where
it is made to appear to the Commission that it is not
possible or practicable for the resolution to be passed
in the manner specified in paragraph (a) the resolution
is passed in a manner specified by the Commission. |
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| Voting |
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| 34. |
(1) |
Upon
any question arising at a general meeting of the association
each affiliated club through its appointed delegates has
one (1)
vote only. |
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(2) |
All
votes shall be given personally or by proxy but no member
may hold more than one (1) proxy. |
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(3) |
In
the case of an equality of votes on a question at a general
meeting, the chairperson of the meeting is entitled to
exercise a second or casting vote. |
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(4) |
A
member or proxy is not entitled to vote at any general
meeting of the association unless all money due and payable
by the member or proxy to the association has been paid,
other than the amount of the annual subscription payable
in respect of the then current year. |
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| Appointment
of Proxies |
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| 35. |
(1) |
Each
affiliated club shall be entitled to appoint another delegate
as proxy by notice given to the secretary no later than
twenty four (24),hours before the time of the meeting
in respect of which the proxy is appointed or by notice
given to the delegate appointed as proxy. |
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(2) |
The
notice appointing the proxy shall be in the form
set out in
Appendix
1 to these rules. |
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| NOTE: |
The
Constitution is reproduced for your information. Please
confirm currency with SNSWSSA .
|
