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| 15. |
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(a). |
The
duties of the minute secretary' shall be to record all
proceedings a committee meetings and general meetings. |
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(b). |
Minutes
of proceedings at a meeting shall be signed by the chairperson
of the meeting or by the chairperson of the next succeeding
meeting. |
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| Treasurer |
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| 16. |
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It
is the duty of the treasurer of the association to ensure
that |
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(a). |
All
money due to the association is collected and received
and that all payments, authorised by the association are
made; |
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(b). |
correct
books and accounts are kept showing the financial affairs
of the association including full details of all receipts
and expenditure connected with the activities of the association;
and |
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(c). |
shall
present at the annual general meeting of the association
a statement of the total receipts and disbursements for
the previous financial year of the association. |
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| Auditor |
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| 17. |
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After
the end of the financial year the auditor shall examine
the
accounts of the association and make a report thereon.
The auditor shall have the power to examine the association's
books of- account at any time-as may be deemed appropriate.- |
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| Registrar |
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| 18. |
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The
Registrar is to maintain a Register of Sabots - such register
to contain the following information relative to each
boat: |
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1. |
Name |
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2. |
Registration Number |
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3. |
Owner's
Name and Address |
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4. |
Regular
Skipper |
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5. |
Skipper's
Age and Date of Birth |
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6. |
Measurement
details - if any. |
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| Honorary
Measurer |
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| 19. |
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(a) |
It
is the function of the Honorary Measurer to measure Sabots
when
called upon to do so by the committee, to make a report
and, in the case of a protest involving class rules as
to measurements or construction, to make a report and
a recommendation to the association. |
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(b) |
He
shall be obliged to attend all events which are conducted
on behalf of this association. If unable to attend he
delegates his duties under I.Y.R.U. and Association Rules
to any other official measurer. |
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| Casual
Vacancies |
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| 20. |
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For
the purposes of these rules, a casual vacancy in the office
of a member of the committee occurs if the member- |
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(a) |
dies; |
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(b) |
ceases
to be a member of the association; |
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(c) |
becomes
an insolvent under administration within the meaning of
the Companies (New South Wales) Code; |
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(d) |
resigns
office by notice in writing given to the secretary; |
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(e) |
is
removed from office under rule 21; |
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(f) |
becomes
of unsound mind or a person whose person or estate is
liable to be dealt with in any way under the law relating
to mental health; |
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(g) |
is
absent without the consent of the committee from all meetings
of the committee held during a period of six (6) months;
or |
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(h) |
is
removed or replaced as the delegate of an affiliated club |
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| Removal
of Member |
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| 21.. |
(1). |
In
the event of an affiliated club ceasing to be affiliated
under these rules the delegates of that affiliated club
immediately cease to be members of the committee. |
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(2). |
The
association in a general meeting may, by resolution remove
any member of the committee from the office of office-bearer
before the expiration of the office-bearer' s term of
office and may by resolution appoint another person to
hold office until the expiration of the term of office
of the member so removed. |
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(3) |
Where
a member of the committee to whom a proposed resolution
referred to in clause (2) relates makes representations
in writing to the secretary or president, (not exceeding
a reasonable length) and requests that the representations
be notified to the members of the committee and to each
affiliated club, the secretary or the president may send
a copy of the representations to each member of the committee
and each affiliated club, or, if they are not so sent,
the member is entitled to require that the representations
be read out at the meeting at which the resolution is
considered. |
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| Meetings
and Quorum |
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| 22. |
(1). |
The
committee shall meet on the 3rd Thursday of each month
or other date at such place and time as the committee
may determine. |
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(2) |
Additional
meetings of the committee may be convened by the president
or by any member of the committee. |
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(3) |
If
the meeting is convened for other than the 3rd Thursday
of the month oral or written notice of a meeting of the
committee shall be given by the secretary to each member
of the committee at least 48 hours (or such other period
as may be unanimously agreed upon by the members of the
committee) before the time appointed for the holding of
the meeting. |
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(4) |
Notice
of a meeting given under clause (3) shall specify the
general nature of the business to be transacted-at the
meeting and no business other than that business shall
be transacted at the meeting, except business which the
committee members present at
the meeting unanimously agree to treat as urgent business. |
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(5) |
Any
three (3) members of the committee entitled to be present
under these rules shall constitute a quorum for the transaction
of the business of a meeting of the committee. |
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(6) |
No-business
shall be transacted by the committee unless a quorum is
present and if within half an hour of the time appointed
for the meeting a quorum is not present the meeting shall
be dissolved. |
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(7) |
At
a meeting of the committee - |
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(a) |
the
president or in the president's absence, the vice president
shall preside; or |
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(b) |
if
the president and-the vice-president are absent or unwilling
to act such one of the remaining members of the committee
as may be chosen by the members present at the meeting
shall preside. |
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| NOTE: |
The
Constitution is reproduced for your information. Please
confirm currency with SNSWSSA .
|
